Archive for April, 2012

7 tips for creating awesome online meeting backgrounds

Monday, April 30th, 2012

We think of branded online meeting log-in screens as another way to push your marketing messages to a receptive audience.

Participants at your screen sharing log-in page have already committed to seeing what you have to show, so this is an ideal opportunity to promote your brand or provide tailored messages before the meeting even starts.

While the Yuuguu default online meeting background is clean and offers a range of colours, with a little additional creativity, online meeting hosts can make their meetings stand out, so here are some tips to make the most of your branded online meeting:

1. Be creative
The more original, creative and distinctive your background image is, the more likely it is to be memorable. Experiment with eye-catching, personalised illustrations, images and typography. Think about creating a meeting background image that isn’t generic and has an unusual twist. Your meeting participants will appreciate it.

2. Keep branding consistent
We all know about how important it is to have a clear and strong brand, whether you’re a freelancer or an SME. It is important to keep the consistency of your brand’s image throughout your contact with prospects, clients, suppliers and existing team members. One way to keep your branding consistent is to use your company’s colour schemes in your background.

3. Make a big deal out of your logo
Adding your logo in your online meeting background will make your meeting fit with other branded places, such as your website, offices, or social media profiles.

4. Share new information
Your background space is a great way to share a little more information about your company or presentation. This helps meeting participants to get excited about the upcoming meeting.

5. Share information in a memorable way
Arrange elements in your meeting background in a unique and memorable way, showcasing information that is important to you and your viewers.

6. Show off your personality
This is great for designers or freelancers. For instance, share your personality through a quirky image.

7. Design for all screens
Online meetings may run on PCs, Macs, Linux or ioS, so consider a design that will look good on all devices.

25 useful remote working software, tools and websites

Wednesday, April 25th, 2012

More and more of us are working away from the office or with distributed teams so we’ve put together a list of 25 software, tools and websites that are useful for remote workers. We’ve grouped the list to make it easier to navigate.

Between us we have used them all and they will certainly make our lives easier for major upcoming events such as the Olympics and the Jubilee as the UK deals with a major influx of tourists and it may be hard to travel.

Remote communications tools

1. Yuuguu for one-to-one or group screen sharing, web conferencing and remote desktop control. Let your colleagues, customers or prospects see your screen. No need for viewers to download an app, it’s good quality screen sharing which is fast and available in a couple of clicks. It’s cross platform on Linux, Mac and PC and offers presence, shared control, IM and chat.

2. Skype - great for calls and IM if of course the other person has Skype. Free video calling, free Skype-to-Skype calls worldwide and ability to call mobiles and landlines for a fee.

3. Powwownow for conference calling. You pay the cost of your own dial in number and receive instant conference calling, low-cost international access, free call recordings, free web conferencing and free scheduling.

4. Business VoIP (Voice Over IP) systems allow you to transfer calls even though a colleague is in a different office. Intelligent call routing means that a call is never missed. VoIP is available on many smartphones and internet devices so that users of portable mobile devices can make calls or send SMS messages over 3G or Wi-Fi.

5. Webmail or web-based email allows email access via a web browser. Many Internet service providers provide a webmail service, but we like Google. Its main advantage is the ability to send and receive email anywhere from a web browser.

6. For secure connections with the office, virtual private networks (VPNs) with random-number-generating key tokens to provide login passwords are preferred by IT departments.

7. Call handling service – a phone answering service or outsourced call centre that will take phone messages when the telephone line is busy or you are unable to take calls.

8. Webcam – a video camera that feeds images into a computer or network, allowing video links and permitting computers to act as videophones.

9. Mobile device – whether it’s an iPad, netbook or a smart phone, ensure that you can grab your email from it, update your Twitter on it, store your documents and basically have your office with you wherever you go.

Remote task management/coordination tools

10. Basecamp – great online project management software. Easy to use with schedules and easy addition of projects.

11. ApolloHQ is similar to Basecamp but cheaper and not as good looking. Has a useful timer to keep a track on time spent on a job.

12. Trello (new but making a lot of noise in the software development world). It is a collaboration tool that organises your projects into boards, allowing you to see what’s being worked on, who’s working on what and where something’s in process all in one glance.

13. Timeanddate.com – if you are working with people in other countries, an international meeting planner enables you to chose time zones and multiple locations of your choice to set up meetings.

Storage and file sharing tools

14. Dropbox – share files and folders. They give some space for free but for regular sharing and if you have lots of documents, you can upgrade.

15. Google docs – create and share your work online and access your documents from anywhere. Manage documents, spreadsheets, presentations etc for free.

16. insync (like Dropbox but uses Google dox). Insync syncs your Google docs to all your devices and vice versa. It works on Windows and Mac and is free.

17. Box – collaboration tool, simplifying online file storage and sharing, allowing you to access, manage and share it from anywhere. Integrates with Google Apps and Salesforce and can be accessed on mobile devices.

Finding remote workers

Working remotely potentially opens up your company to a whole new pool of experts who may not be in the same town or city. These sites tend to be free to employers or freelancers with a small fee charged to the other party.

18. Freelancer.com – outsourcing marketplace allowing employers to hire freelancers via their website in areas such as software, writing, data entry and design through to engineering, sciences, sales and marketing and accounting and legal services

19. Elance.com – similar to freelancer – allows you to hire expert programmers, designers, writers, translators, marketers, researchers and admin contractors with tested skills.

20. Odesk – global marketplace to help businesses hire, manage and pay remote working freelancers or teams.

21. Peopleperhour – marketplace connecting small businesses and freelancers all over the world where they can buy and sell services to each other.

Creative thinking tools

22. Mindmeister is an online mind mapping software that allows users to visualise their thinking. You can share any creation by email or by secure link. Once shared you can start a thinking session and collaborate in real time.

23. Evernote – a free family of products that help you remember and act upon ideas, projects and experiences across all computers, phones and tablets.

Internet connectivity

This may seem obvious, but if you haven’t worked remotely before, you may want to consider ramping up your internet provision and having mobile internet capability too.

24. High speed broadband – high data rate access to the Internet. Broadband provides continuous connection with no dial up and frees up your phone line. Standard broadband technologies in most areas are ADSL and cable internet.

25. 3g dongle – 3g dongle is a portable device that attaches to a USB port to enable a PC to connect to WiMAX or 3G networks. A useful back-up if there are problems with your fixed line broadband.

Four Reasons to brand online meetings

Monday, April 23rd, 2012

We recently launched our branded screen sharing service and some of the reasons our customers use the service are:

1. All meetings should be used as branding opportunities

No matter where you conduct a meeting or how long or short a meeting is, it’s important to promote your brand. If someone is meeting you in your office, your reception area may host your logo, use your colours or display pictures of your customers’ logos or products.

So why wouldn’t you brand your online meetings? Consider how many people participate in your online meetings – maybe 10s or 1,000s, it doesn’t matter. An online meeting log-in page should be treated as a welcome to your business. If you don’t have your own unique meeting log-in background, you should! It’s free branding that will be seen anyone who shares a screen with you.

2. Leave an impression

Not only do bespoke online meeting log-in pages, give us creative insight (great for designers!) into your business, but they are also another cool way to get your branding or messages across and set yourself apart from your competitors. While they may reflect the look and feel of your website and reinforce your brand, you can also create a wow effect by showcasing the creative you are using for your latest sales campaign or creating a personalised greeting to really impress. With a generic screen sharing page, there is no real wow factor.

3. Push your messages across before, during and after a meeting

As part of a specific marketing or sales campaign, branded online meetings can already push your message before the meeting even starts and then drive participants to a particular web page or offer afterwards.

4. It’s so simple, so why wouldn’t I?

Unique online meeting backgrounds can be created easily – Yuuguu offers embed code and templates to enable the quick and easy creation of bespoke log-in pages, which can be embedded and hosted on a meeting host’s website, blog or intranet. Most companies can customise these templates with their own logos, styles and backgrounds. For companies with multiple brands or departments, different skins can be created to promote specific marketing messages.

Update: Yuuguu introduces branded screen sharing

Tuesday, April 17th, 2012

We’ve made customised online meetings really easy. Now meeting hosts can maximise branding investment and keep participants on their own website or blog.

Our new branded screen sharing service enables the quick and easy creation of bespoke log-in pages, which can be embedded and hosted on a meeting host’s website, blog or intranet.

Users can customise screen sharing with logos, styles and backgrounds. For companies with multiple brands or departments, different skins can be created to promote specific marketing messages.
This controlled environment is useful for regular or ad-hoc users, supporting outbound sales calls, training or inbound support queries. Customised screen sharing benefits a wide range of hosts including:

Sales people – drive prospects directly to a branded meeting page. The page can provide the key messages a sales person needs to support sales, a product’s USPs, or even a personal message for a prospect.
Marketers – launch webinars directly from a company’s own web site, giving marketers the ability to reinforce campaign messages before a meeting starts, and steer participants to particular landing pages on completion of the session.
Bloggers – increase blog traffic by running live discussion and debate sessions using embedded screen sharing and Yuuguu’s free audio conferencing service. At the end of the session return attendees to another page on a blog to encourage more engagement.
Remote support technicians – create a page which tells customers how to get support, in language that is easy to understand. Customers can start the support session direct from that page.

Branded embedded Yuuguu is available to all customers at no additional cost.

For more information or a free trial, please visit: http://www.yuuguu.com/features/create-yuuguu-widget.

Video – embed and customise a screen sharing log-in page

Tuesday, April 17th, 2012

See how easy it is to create a customised screen sharing experience by embedding Yuuguu into a website or in this case a WordPress blog.

To learn more about embedded screen sharing visit our Branding page https://www.yuuguu.com/s/create-yuuguu-widget