Posts Tagged ‘tip-of-the-week’

7 tips for creating awesome online meeting backgrounds

Monday, April 30th, 2012

We think of branded online meeting log-in screens as another way to push your marketing messages to a receptive audience.

Participants at your screen sharing log-in page have already committed to seeing what you have to show, so this is an ideal opportunity to promote your brand or provide tailored messages before the meeting even starts.

While the Yuuguu default online meeting background is clean and offers a range of colours, with a little additional creativity, online meeting hosts can make their meetings stand out, so here are some tips to make the most of your branded online meeting:

1. Be creative
The more original, creative and distinctive your background image is, the more likely it is to be memorable. Experiment with eye-catching, personalised illustrations, images and typography. Think about creating a meeting background image that isn’t generic and has an unusual twist. Your meeting participants will appreciate it.

2. Keep branding consistent
We all know about how important it is to have a clear and strong brand, whether you’re a freelancer or an SME. It is important to keep the consistency of your brand’s image throughout your contact with prospects, clients, suppliers and existing team members. One way to keep your branding consistent is to use your company’s colour schemes in your background.

3. Make a big deal out of your logo
Adding your logo in your online meeting background will make your meeting fit with other branded places, such as your website, offices, or social media profiles.

4. Share new information
Your background space is a great way to share a little more information about your company or presentation. This helps meeting participants to get excited about the upcoming meeting.

5. Share information in a memorable way
Arrange elements in your meeting background in a unique and memorable way, showcasing information that is important to you and your viewers.

6. Show off your personality
This is great for designers or freelancers. For instance, share your personality through a quirky image.

7. Design for all screens
Online meetings may run on PCs, Macs, Linux or ioS, so consider a design that will look good on all devices.

25 useful remote working software, tools and websites

Wednesday, April 25th, 2012

More and more of us are working away from the office or with distributed teams so we’ve put together a list of 25 software, tools and websites that are useful for remote workers. We’ve grouped the list to make it easier to navigate.

Between us we have used them all and they will certainly make our lives easier for major upcoming events such as the Olympics and the Jubilee as the UK deals with a major influx of tourists and it may be hard to travel.

Remote communications tools

1. Yuuguu for one-to-one or group screen sharing, web conferencing and remote desktop control. Let your colleagues, customers or prospects see your screen. No need for viewers to download an app, it’s good quality screen sharing which is fast and available in a couple of clicks. It’s cross platform on Linux, Mac and PC and offers presence, shared control, IM and chat.

2. Skype - great for calls and IM if of course the other person has Skype. Free video calling, free Skype-to-Skype calls worldwide and ability to call mobiles and landlines for a fee.

3. Powwownow for conference calling. You pay the cost of your own dial in number and receive instant conference calling, low-cost international access, free call recordings, free web conferencing and free scheduling.

4. Business VoIP (Voice Over IP) systems allow you to transfer calls even though a colleague is in a different office. Intelligent call routing means that a call is never missed. VoIP is available on many smartphones and internet devices so that users of portable mobile devices can make calls or send SMS messages over 3G or Wi-Fi.

5. Webmail or web-based email allows email access via a web browser. Many Internet service providers provide a webmail service, but we like Google. Its main advantage is the ability to send and receive email anywhere from a web browser.

6. For secure connections with the office, virtual private networks (VPNs) with random-number-generating key tokens to provide login passwords are preferred by IT departments.

7. Call handling service – a phone answering service or outsourced call centre that will take phone messages when the telephone line is busy or you are unable to take calls.

8. Webcam – a video camera that feeds images into a computer or network, allowing video links and permitting computers to act as videophones.

9. Mobile device – whether it’s an iPad, netbook or a smart phone, ensure that you can grab your email from it, update your Twitter on it, store your documents and basically have your office with you wherever you go.

Remote task management/coordination tools

10. Basecamp – great online project management software. Easy to use with schedules and easy addition of projects.

11. ApolloHQ is similar to Basecamp but cheaper and not as good looking. Has a useful timer to keep a track on time spent on a job.

12. Trello (new but making a lot of noise in the software development world). It is a collaboration tool that organises your projects into boards, allowing you to see what’s being worked on, who’s working on what and where something’s in process all in one glance.

13. – if you are working with people in other countries, an international meeting planner enables you to chose time zones and multiple locations of your choice to set up meetings.

Storage and file sharing tools

14. Dropbox – share files and folders. They give some space for free but for regular sharing and if you have lots of documents, you can upgrade.

15. Google docs – create and share your work online and access your documents from anywhere. Manage documents, spreadsheets, presentations etc for free.

16. insync (like Dropbox but uses Google dox). Insync syncs your Google docs to all your devices and vice versa. It works on Windows and Mac and is free.

17. Box – collaboration tool, simplifying online file storage and sharing, allowing you to access, manage and share it from anywhere. Integrates with Google Apps and Salesforce and can be accessed on mobile devices.

Finding remote workers

Working remotely potentially opens up your company to a whole new pool of experts who may not be in the same town or city. These sites tend to be free to employers or freelancers with a small fee charged to the other party.

18. – outsourcing marketplace allowing employers to hire freelancers via their website in areas such as software, writing, data entry and design through to engineering, sciences, sales and marketing and accounting and legal services

19. – similar to freelancer – allows you to hire expert programmers, designers, writers, translators, marketers, researchers and admin contractors with tested skills.

20. Odesk – global marketplace to help businesses hire, manage and pay remote working freelancers or teams.

21. Peopleperhour – marketplace connecting small businesses and freelancers all over the world where they can buy and sell services to each other.

Creative thinking tools

22. Mindmeister is an online mind mapping software that allows users to visualise their thinking. You can share any creation by email or by secure link. Once shared you can start a thinking session and collaborate in real time.

23. Evernote – a free family of products that help you remember and act upon ideas, projects and experiences across all computers, phones and tablets.

Internet connectivity

This may seem obvious, but if you haven’t worked remotely before, you may want to consider ramping up your internet provision and having mobile internet capability too.

24. High speed broadband – high data rate access to the Internet. Broadband provides continuous connection with no dial up and frees up your phone line. Standard broadband technologies in most areas are ADSL and cable internet.

25. 3g dongle – 3g dongle is a portable device that attaches to a USB port to enable a PC to connect to WiMAX or 3G networks. A useful back-up if there are problems with your fixed line broadband.

Tip of the week: Break up long messages

Friday, July 9th, 2010

Yuuguu’s Instant Messages are most often used for fast, frequent communication between a team. These messages tend be short and to the point. But each message can actually be very long indeed, making Instant Messages ideal to hold in-depth meetings.

The key to using long messages effectively is to keep them readable. And that means breaking them up into paragraphs. This simple video shows you how.

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Tip of the week: Add a little Smiley

Friday, June 11th, 2010

No self-respecting Instant Message chat is complete without its quota of smileys, or ‘emoticons’ to give them their more grandiose name. You can use them – or switch them off – in Yuuguu.

This video shows you how.

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Tip of the week: What did we say?

Friday, June 4th, 2010

Yuuguu’s Instant Messages are a great way to conduct meetings. What’s more, they provide an easy way to find out what was discussed. So, if you’re the wrong side of your morning coffee, and need to find out what was said yesterday, the ‘Recent Chats’ feature is just for you.

Now what colour was that button, again?

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Tip of the week: How to log out of Yuuguu

Friday, May 28th, 2010

One common question we get is ‘how do you log out of yuuguu?’ It’s a good question where you have multiple Yuuguu accounts – or you are using a shared computer and want to stop other people from seeing your messages. This video shows how it’s done.

Tip of the Week: Quick Groups

Friday, May 21st, 2010

In keeping with out ‘keep it quick, keep it simple’ philosophy, we’ve made it easy to pick just the group of people you want right from the contact list. You can do this other ways, but this way is the quickest – and not everyone knows it’s even there.

Tip of the Week: Changing Nicknames

Friday, May 7th, 2010

What happens when you find a great new nickname for one of your contacts? You change their name on your contact list, like this video shows.

Tip of the Week: Using Quick Chat

Friday, April 30th, 2010

It’s important to keep talking with customers, suppliers and your team before costly misunderstandings build up. Quick Chat removes barriers to fast, frequent communication by minimising mouse movement and clicks as you chat.

Tip of the Week: Seeing who’s around

Friday, April 23rd, 2010

When you work in an office, it’s easy to see who is at their desk to work with. But that isn’t true when your team is spread across a large building – or even across the globe.

Or is it?

Yuuguu’s Presence indicators allow you to do just that – see at a glance who you can work with, no matter where they are. This video shows you how.

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